Patrolling your backups for the worst

Imagine you’re a sheriff, working in a little Western town. One day, on the outskirts of your district, you come across a giant sand snake, rising out of the desert, turning your town and its citizens into snake chow. So, you call in backup, and the forces come to your rescue from the East. They hop the fastest train into town, but the sand snake has smashed part of the tracks and the train derails. Everything is lost, and, as the sand snake lunges at your head, your final thought is - “Probably should have planned some backup from another direction.”

You may not be a Western sheriff, and you probably won’t lose your head, but, if you fail to backup essential data for your business, you could end up with a nightmare scenario of your own.

When Backup Fails

It’s a scenario no business owner wants to think about, but what happens when your business data fails due to accidental deletion, file corruption or sand snake infestation? The logical response is to call in your backup. That is, after all, why you use backups in the first place. The data you work with every day is your active-duty force. It’s the information that keeps your business operating smoothly. The backup of that data, that’s your reinforcement unit. It’s there in case you need it, if, for some reason or another, your active data can’t get the job done.

If your business reinforcements are all waiting at one base, though, what happens if there’s a glitch on the way that derails your backup from getting to you? It could very well be off with your business’ head.

Distribution of Backup

Neither your Western sheriff persona nor your active-duty force should rely on one source of backup. If your backup files are on the same server as your active-duty files, there’s always a chance they won’t be able to come to the rescue, because any virus, hack or random malfunction that takes our your first wave of files may take out the second wave too, rendering your active-duty files and your backup files useless in a single attack.

Avoid the possibility of an incapacitated backup force by planning backup from multiple bases.

The Invincible Backup

A sand snake may be an improbable enemy, but if you’ve heard rumor of their existence from other area sheriffs, it won’t hurt to prepare for it.

The failure of an entire office infrastructure isn’t just legend. It’s a possibility business owners should take to heart as they plan the data that can save their businesses from total collapse in case of data loss. Instead of keeping backup data on in-house servers, wise sheriffs distribute their backup in multiple directions. That way, a glitch on one set of tracks doesn’t mean backup won’t arrive. It just means backup has to be called in from another base.

So, when planning office backup, don’t think in one direction, think worse case scenario. Keep up those nightly in-house backups, but use the external backup option of cloud storage to keep additional backups of data outside the office as well. Then if that sand snake comes for you, as unlikely as it may be, one glitch in one set of tracks won't result in total disaster.

About the author: Dawn Altnam lives and works in the Midwest, and she enjoys following the business tech world. After furthering her education, she has spent some time researching her interests and blogging of her discoveries often. Follow her on Twitter! @DawnAltnam